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In today's competitive business environment, organizations must constantly review their roles and responsibilities. Often, a new role or responsibility also requires a revised or new organizational structure. Draper & Associates assists clients in organizational design generally through a four-phased approach as follows:
Evaluation/Diagnostic Develop the specific major tasks required to create the desired organization. Specifically, these major tasks will accomplish the following:
- Develop the organizational structure and reporting relationships
- Identify and specify policies, procedures, and processes
- Identify and develop position descriptions
- Identify and specify fiscal planning and management policies, processes, and templates
- Design a workload identification and scheduling program
- Identify and specify information systems
- Design a personnel training and development program
- Determine feasibility of outsourcing any of the department's functions
Analysis/Recommendation/Design
When designing organizational functionalities, the following major activities are the standards for previous successful engagements:
- Assess and define the functions of the organization associated with the parent organization and related peer organizational interaction
- Design the functional and organizational structure
- Develop a consolidated program plan
- Compile and publish organizational policies and procedures
Implementation Planning
Draper & Associates will create the implementation planning documents necessary to ensure all activities associated with the establishment of a new organization are identified and can be accomplished in an expeditious manner. These documents will address, at a minimum, the following:
- Create individual and master schedules
- Identify all required resources to include internal staff, materials, technology, etc.
- Develop a pro forma implementation budget
- Identify major and supporting milestones
- Develop an implementation responsibility matrix
- Develop a communications plan
Implementation Management
In support of managing the implementation, Draper & Associates will accomplish the following activities:
- Provide the necessary resources to successfully manage the required activities to establish the new organization
- Provide periodic progress reports and status briefings
- Prepare draft communiqués to all stakeholders
- Establish an in-house presence at a level necessary to ensure proper oversight of implementation activities
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