Bi-weekly Progress Briefing documents are submitted in writing, and presented, on a bi-weekly basis, and include information on work completed, work planned for the following two-week period, any preliminary findings, and any issues to be addressed. These briefing documents are presented at least one day in advance of scheduled bi-weekly meetings with the project management team. Bi-weekly Progress Briefings are not scheduled/submitted on dates coinciding with the delivery and presentation of the Reports described below.
An Initial Report containing the preliminary findings and structured data/documentation is prepared and presented to the Project Management Team. This Report focuses on accurately depicting the facts relative to the current condition of the client's functional organization structure, operating and administrative processes, financial practices and management practices. As such, it does not convey any conclusions reached regarding the performance of the organization or any specific opportunities for improvement, but will delineate focus areas identified through the fact-finding process that will be addressed further in the analytical phase of the Study.
A written Draft Report containing the results of the structured analyses is prepared and presented to the Project Management Team. This Report conveys, in draft form, completed findings and conclusions and recommendations covering all aspects of the functional organization structure, operating and administrative processes, financial practices and management practices that support the Client. Specific strengths and weaknesses are identified and defined in terms of their impact on operating and financial performance, service delivery, and compliance with applicable regulatory/governance requirements. Specific opportunities for improvement are also delineated, along with their projected or estimated impact.
Based on the feedback received from the Project Management Team, the contents of the Draft Report is refined and/or augmented as appropriate. A Final Report is then prepared and presented to the Project Management Team. This Report will convey in final acceptable form the completed findings, conclusions and recommendations generated during the course of the Study.