Document – Communicate
Documentation of project status and communication to key stakeholders is critical to the team-based approach and ongoing project success.
For each Job Coordination Meeting (JCM), the Draper consultant utilizes a key set of tools to document what was discussed, the plan moving forward and the challenges to project success. These tools are updated and compiled into the Project Progress Report following each meeting. We believe that timely communication is critical and our team strives to produce and deliver the Report within 48 hours of the JCM.
The content of the Report can be customized based upon specific client needs, but the typical report includes the items listed below. A sample of a Progress Report can be downloaded at the link on this page.
- Meeting Attendee List- documentation of all parties in attendance
- Project Summary – a written narrative of the projects schedule status
- Critical Issues – items impacting schedule success that should be addressed immediately
- Status Reports – written analysis of progress with supporting photographs
- Trend Chart(s) – graphic representation of how a particular key event or milestone is progressing towards completion
- Key Plan – graphic representation of how a project is to be phased
- Near Term Schedules – schedule reflecting the short term commitments that were made by subcontractors/trades during the JCM
- Action Item Agenda – documentation of issues impacting schedule and commitments made during JCM
- Superseded Near Terms – updated NTS reflecting progress discussed at the JCM and service as historical record of the project status
- Distribution List – identification of project participants as dictated by the phase of the project.
Our CPM Scheduling Services Includes
Pre-Construction Planning – Summary Project Schedule (SPS)
Construction Schedule Development – Overall Project Schedule (OPS)
Schedule Monitoring & Controlling
Schedule Delay Analysis/Recovery Scheduling
Pull Planning /
“Draper has been an invaluable asset to our organization, assisting Kast with its preconstruction service needs, project strategy, scheduling services and other aspects of our business. Frankly, I’m not sure what we would have done in the absence of having Draper serve as a member of our team. Clearly I would recommend Draper to any firm who is seeking high caliber professional scheduling services.”
“The value add that Draper & Associates provided on our replacement hospital project was well worth the money. While we did not have in-house scheduling resources, the Draper process proved to be flexible and functional for our project team and subcontractors. The scheduling experience, ability to adjust “on the fly” with our changes, projections through the OPS, and detail provided by the NTS format, proved to be an asset to the project. I would highly recommend Draper’s services, and consider engaging with them for another project.”
“Every project that the Draper system was fully implemented on was delivered on time or early. Every project they were not on or fully implemented those projects did not deliver on time. Financially it is a no brainer when you measure the cost of their services versus the costs of delivering one day late.”
“I’ve been using Draper on all of my projects for the last 3 years. They work with our in-house teams to set up the OPS and then work throughout the project with our team and our Subcontractors to make sure everyone is working efficiently towards meeting the project’s goals. Draper’s scheduling makes it very easy for me to look at a monthly report to quickly know the status of every project I have under construction, and the look-ahead schedules are very easy for everyone in the field to know where they are and where they need to be at any given time.”
“Draper has been an integral part of our team for the last few years. Their schedules are very easy to read and make the field team’s job much easier when scheduling the subs. The bi-weekly meetings are a great tool to use for keeping the subcontractors engaged with the flow of the job. I firmly believe that Draper is one of the most important tools we use in keeping the jobs on schedule.”
A project that is scheduled with Draper affords the user the flexibility to present the data to the Subcontractor’s and the Development Team in multiple formats (both overall and near term projections). The schedules are logic-based like primavera and other predecessors, however, they are much more visually appealing and easy to decipher for field personnel. Draper’s hands-on tailored approach lends itself to production in the field, reduces the opportunities for miscommunication, and ensures your project has a strong administrative base to support all functions of the construction process.