Project Reporting

Document – Communicate

Documentation of project status and communication to key stakeholders is critical to the team-based approach and ongoing project success.

For each Job Coordination Meeting (JCM), the Draper consultant utilizes a key set of tools to document what was discussed, the plan moving forward and the challenges to project success.  These tools are updated and compiled into the Project Progress Report following each meeting.  We believe that timely communication is critical and our team strives to produce and deliver the Report within 48 hours of the JCM.

The content of the Report can be customized based upon specific client needs, but the typical report includes the items listed below.  A sample of a Progress Report can be downloaded at the link on this page.

  • Meeting Attendee List- documentation of all parties in attendance
  • Project Summary – a written narrative of the projects schedule status
  • Critical Issues – items impacting schedule success that should be addressed immediately
  • Status Reports – written analysis of progress with supporting photographs
  • Trend Chart(s) – graphic representation of how a particular key event or milestone is progressing towards completion
  • Key Plan – graphic representation of how a project is to be phased
  • Near Term Schedules – schedule reflecting the short term commitments that were made by subcontractors/trades during the JCM
  • Action Item Agenda – documentation of issues impacting schedule and commitments made during JCM
  • Superseded Near Terms – updated NTS reflecting progress discussed at the JCM and service as historical record of the project status
  • Distribution List – identification of project participants as dictated by the phase of the project.
View Draper Project Report

Clients’ Testimonials

“In my 40 years in construction, I have not experienced this level of support.  This information is extremely valuable in helping me plan effectively, prioritize appropriately, and gain a clear understanding of what lies ahead.  The Draper System provides a comprehensive view of the challenges and opportunities in front of us.”

“I have recommend Draper & Associates for anyone seeking reliable and expert construction scheduling services.  Over the course of our projects, their team demonstrated exceptional attention to detail, professionalism, and deep knowledge of construction timelines and project coordination.

They consistently delivered accurate schedules, identified potential delays early, and offered practical solutions that kept our project on track and within budget.  Communication was clear and proactive – every update was timely and informed by real insight into our project needs.  What sets them apart is their combination of technical expertise and hands-on experience in the construction industry.  Their scheduling tools, progress tracking, and collaborative approach made them an invaluable partner from start to finish.

I would gladly work with them again and recommend their services to any organization looking for a dependable, results-driven scheduling partner. ”

“Draper has been an invaluable asset to our organization, assisting Kast with its preconstruction service needs, project strategy, scheduling services and other aspects of our business. Frankly, I’m not sure what we would have done in the absence of having Draper serve as a member of our team. Clearly I would recommend Draper to any firm who is seeking high caliber professional scheduling services.”

“I’ve relied on Draper & Associates for scheduling and project controls for 15 years — both at Morgan Group and at my previous company. Across multiple multi-family developments in Florida and Texas, their CPM schedules are sharp, their critical-path analysis is reliable, and they communicate clearly with both project management and field teams. They’re the kind of partner you want on a complex job.””

“Every project that the Draper system was fully implemented on was delivered on time or early. Every project they were not on or fully implemented those projects did not deliver on time. Financially it is a no brainer when you measure the cost of their services versus the costs of delivering one day late.”

“I’ve been using Draper on all of my projects for the last 3 years. They work with our in-house teams to set up the OPS and then work throughout the project with our team and our Subcontractors to make sure everyone is working efficiently towards meeting the project’s goals. Draper’s scheduling makes it very easy for me to look at a monthly report to quickly know the status of every project I have under construction, and the look-ahead schedules are very easy for everyone in the field to know where they are and where they need to be at any given time.”

“Draper has been an integral part of our team for the last few years. Their schedules are very easy to read and make the field team’s job much easier when scheduling the subs. The bi-weekly meetings are a great tool to use for keeping the subcontractors engaged with the flow of the job. I firmly believe that Draper is one of the most important tools we use in keeping the jobs on schedule.”

As a Senior Project Manager who has worked for both G.C.’s and Owner/Developers, I can unequivocally say that Draper & Associates are a key factor in the success of the Multi-Family Projects I’ve been a part of. These projects range from garden style to high-density wraps, up to high rises.

A project that is scheduled with Draper affords the user the flexibility to present the data to the Subcontractor’s and the Development Team in multiple formats (both overall and near term projections). The schedules are logic-based like primavera and other predecessors, however, they are much more visually appealing and easy to decipher for field personnel. Draper’s hands-on tailored approach lends itself to production in the field, reduces the opportunities for miscommunication, and ensures your project has a strong administrative base to support all functions of the construction process.

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